All participants of a Camosun Exchange must be a minimum of nineteen years of age. As such, all are legally adults and will be expected to conduct themselves accordingly.
All participants will be seen as representatives of Camosun College, and often will be in close contact with colleagues from Camosun College’s partner institution overseas. The Camosun College Student Conduct Policy applies to participants in a study abroad experience. Additionally, any conduct which contravenes the laws of the host country, puts in jeopardy the safety of any participant of the program or member of the partner institution, seriously disrupts the delivery of the program, violates the rules and regulations established in good faith by the partner institution, or detracts in a substantial way from the learning environment, will not be tolerated.
Application for, payment for, and participation in the exchange program, constitute acceptance of the terms of the exchange, including the academic content, length and location of the program, the terms of participant conduct as well as payment schedule, deadlines and amount.
The Camosun College faculty member accompanying the Field School is the final authority for decisions related to participant conduct. The faculty member has the authority, with grounds and without recourse to parties on the college campus in Canada, to withdraw participants from the Field School program. If a participant is withdrawn from the Field School or leaves voluntarily, that participant must leave the group immediately.

Deposit

Confirmation of participation in a Field School must be accompanied by at $500 non-refundable deposit.

Refund

Please refer to the Field School payment schedule for payment deadlines and refund amounts.

Extenuating circumstances such as a personal or family medical emergency may allow for a refund. The request for a refund must be submitted in written form together with proof of the emergency. An inability to raise sufficient funds for participation cannot be seen as an emergency. In exceptional circumstances, a partial refund may be considered.  Students are required to stay at the program location until the final date of the program as announced in the program materials.

Early Departure and Withdrawal

There are several circumstances that may force a student to leave a program early or withdraw from a program, for example, a serious accident or illness, a severe psychological problem, or a family problem. In the case of a student who, due to emergency circumstances, is forced to depart early or is unable to complete an aspect of the requirements for one or more courses, Camosun College will report an “Incomplete” on the student’s transcript. If an emergency situation forces the cancellation of a program prior to the end of a session, Camosun College will make every effort to secure alternative arrangements for students to complete their academic work.

If a participant is withdrawn from the Field School or leaves voluntarily, the balance of funds paid for participation in the Field School will not be refunded. There will be no refund of tuition or other academic or administrative fees.  A participant withdrawn from the Field School may exercise a right of appeal within three calendar months of withdrawal from the program.

The affected participant is responsible for all costs incurred as a result of early departure or withdrawal and is personally responsible for organizing travel arrangements for return to Canada. Camosun College and its Field School representatives accept no responsibility or liability for any participant who has left the program either voluntarily or by administrative withdrawal.

Related policies:

Grading

Medical/Compassionate Withdrawal

Course Withdrawals

Program Cancellation

Camosun College reserves the right to cancel a field school program due to insufficient enrollment or other factors beyond its control. In case of program cancellation, participants are provided with alternative program options or are given the option to defer participation to another term. If the student does not opt for an alternative program or a deferral, Camosun College refunds the $500 deposit, and all additional fees paid.

Related policies:

Student Appeals

Preamble

Participation in the Camosun College Field School Program (the “Program”) is completely voluntary. Most of the courses offered through the Program are available at the campuses of Camosun College and other colleges. Applicants are not required to participate in any part of the Program in order to complete their diploma or degree.

All participants in the Program are required to execute this Risk Assumption and Liability Waiver Form, through which the participants assume all of the risk attendant with their participation in the Program and release Camosun College, its employees and agents and representatives from any and all claims which might arise as a result of their participation in the Program.

The Camosun College Field School Program is an exceptional educational opportunity, but it is not without certain risks, dangers, and hazards to which all participants may be exposed. These include, but are not limited to the risk of, personal injury, death, property damage, expense and other loss, delay or inconvenience, and course cancellation or curtailment

The Statement of Risks set forth below is intended to inform participants of the general nature of the risks associated with participation in the Program. It is not intended to be an exhaustive list of the various risks to which participants may be exposed as a result of their participation in the program

Statement of Risks

The Program involves all the risks inherent in international travel. The majority of the Program will take place in the location identified. There are significant risks, dangers and hazards to which all travelers are exposed. These include, but are not limited to, a poor road and transportation systems, tropical diseases, exposure to wildlife, political instability and threats of terrorism. The medical facilities there may be of a lower standard than in Canada. Some locations may have a high incidence of crime as well as malaria, hepatitis, HIV, AIDS and other infectious diseases.

Camosun College will be using the services of independent travel agents, airlines and local travel companies. Camosun College cannot accept responsibility for the conduct of these independent agencies. It is always possible that the Program might not be completed or individual courses or activities may be curtailed or cancelled, due to weather, illness, political disturbances, terrorism, motor vehicle accidents, transportation problems, tribal violence, failure to perform on the part of the travel agents, airlines or companies, problems relating to customs, immigration or visa requirements, or other circumstances either within or beyond the control of Camosun College.

Assumption of Risk by Participant

I understand that as a result of my participation in the Program I may be exposed to various risks and that I might suffer loss or damage as a result. I freely and voluntarily accept and assume personal and sole responsibility for any loss or damage suffered by me as a result of any aspect of my participation in the Program.

Liability Waiver

I RELEASE AND SAVE HARMLESS Camosun College, its employees, agents and representatives from any and all liability for any loss, damage or expense that I may suffer as a result of my participation in the Program while participating in the Program, or after the termination of the Program I engage in activities that are not sanctioned by Camosun College.